About the company
As an Austrian-founded company, our company headquarters is located in Vienna, so you'll notice a lot of our roles target here. However, as we also have talent hubs in other cities across Europe (Amsterdam, Berlin, Barcelona, Bucharest) many of our positions are open to these locations as well.
Job Summary
What you’ll do
📍Support the CHRO: Manage calendars, schedule meetings, organise travel, manage expenses, and handle other administrative tasks to keep things running smoothly. 📍Office Management: 📍Oversee the Berlin office operations, ensuring the workspace is well-stocked, organised, and functioning at its best. 📍Manage reception duties, ensuring a welcoming and professional service for guests, customers, and visitors, providing hospitality where needed.Handle office supplies, equipment, and vendor selection/relationships. 📍Receive and manage post, ensuring proper handling and distribution. 📍Ensure alignment with global policies and work with HQ Workplaces and International Hub teams to create a global-standard hub operation. 📍Collaborate with the CISO Office and Corporate Security teams to ensure the local office provides a safe and secure work environment. 📍Event Coordination: Organise internal People team events, meetings, and workshops, as well as local Berlin hub events and community-building moments that enhance team engagement and connectivity. 📍Communication: 📍Act as a liaison between the CHRO, internal teams, and external partners, ensuring clear and timely communication. 📍Collaborate with other Executive Assistants and Personal Assistants across the business to ensure smooth coordination and information flow. 📍Project Support: Assist the CHRO and People team with various HR projects and initiatives, from employee engagement activities to data tracking. 📍Ad Hoc Duties: Be the go-to person for all sorts of tasks that keep the teams and office moving forward.
Who you are
📍5+ years of experience in office or hotel management, executive assistance, or a similar role. 📍Experience in an international setting. Experience in a tech or fast-paced environment is a plus. 📍You are service-minded and love delivering a smooth experience. 📍You can juggle multiple tasks without dropping any, effectively prioritise and always have an eye on the details. 📍You anticipate needs and tackle challenges before they become problems. 📍You’re approachable, collaborative, and great at building relationships. 📍Comfortable with MS Office, Google Workspace, and scheduling tools. Familiarity with HR software is a bonus. 📍Fluent in English; German is a plus.
