Key Responsibilities:

📍Manage Executive Calendars: Schedule and coordinate meetings, appointments, and events, ensuring optimal time management and alignment with priority tasks. Adjust schedules as needed based on changing demands. 📍Organize and Prioritize Tasks: Demonstrate exceptional organizational skills to manage multiple tasks and projects, effectively balancing routine and high-priority work. 📍Late-Night Availability: T o accommodate the executive team's needs, be prepared to work late hours and handle urgent tasks outside of standard business hours. 📍Travel Coordination: You will organize and manage travel logistics, including flights, accommodations, and itineraries for both domestic and international travel. You must possess a valid passport and be comfortable with frequent travel. 📍Communication Management: Screen phone calls, emails, and other communications, responding or redirecting as necessary. Maintain smooth and efficient lines of communication within the organization. 📍Meeting and Event Preparation: Organize meetings, prepare materials, take meeting minutes, and follow up on action items to ensure all tasks are completed promptly. 📍File and Document Management: Maintain digital and physical filing systems, ensuring all documents are securely stored, well-organized, and easily accessible. 📍Project Assistance: Provide support on key projects by tracking deadlines, deliverables, and follow-up action items. 📍Office Coordination: I oversee the executive office's day-to-day operations, managing resources and ensuring that the office runs smoothly. 📍Confidentiality and Discretion: Handle sensitive information with the utmost discretion and professionalism, ensuring confidentiality at all times.

Requirements

📍Proven experience as an Executive Assistant, Personal Assistant, or a similar high-level administrative role. 📍Exceptional organizational skills with the ability to handle multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment. 📍Willingness to work late-night hours and respond to urgent matters as needed. 📍Ability to travel domestically and internationally and possess a valid passport. 📍Frequent travel may be required. 📍Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar/project management tools. 📍Excellent verbal and written communication skills. 📍Proactive, detail-oriented, and able to anticipate the needs of executives. 📍Discretion and professionalism when dealing with confidential information. 📍Ability to adapt quickly to shifting priorities and manage competing demands. 📍Strong interpersonal skills and the ability to work collaboratively across teams.

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