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Tools for Humanity
Executive Assistant
5 months ago | 272 views | 1 applications

Executive Assistant

Full-time
San Francisco

About the company

Tools for Humanity is a technology company built to ensure a more just economic system.

Job Summary

In this role you will:

šŸ“Manage time and calendars across global time zones, adjusting and prioritizing schedules due to last minute changes from conflicting meetings. šŸ“Coordinate key team meetings with internal leadership teams across as well as with external business partners and potential candidates. šŸ“Ensure the CCO & CBO are fully prepared and on time for meetings, directly supporting via note-taking, connecting dots and helping the execs and their teams stay on track. šŸ“Keep a robust to-do list for execs including work to be seen, emails to return, deadlines to manage, etc. šŸ“Answer correspondence and redirect as needed to teams within TFH including crafting and sending communications on behalf of the executives. šŸ“Assist in planning and logistics for team off-sites, all hands, events, and organizing catering when needed. šŸ“Arrange complex domestic and international travel and process expense reports. šŸ“Partnering closely with executives and teams to provide dates and timing that could impact project milestones. šŸ“Partner with the Talent team to assist with hiring initiatives for executives. šŸ“After-hours and weekend availability required on an as-needed basis, specifically when the executive is traveling or during peak project delivery timing. šŸ“Team player who can work in a collaborative environment with global teams in multiple time zones.

About You:

šŸ“Superior verbal and written communication skills, comfort in communicating effectively with senior executives and their teams. Acts as an extension of the executive. šŸ“Excellent time management and organization skills, comfortable driving others to deadlines and deliverables. šŸ“Ruthless prioritization to manage challenging deadlines and competing priorities. šŸ“Adaptable and anticipates change; comfortable with ambiguity and an ever-changing landscape of priorities. šŸ“Creative and strategic problem solver, supporting our Communications and Policy teamā€™s constantly evolving priorities. šŸ“Thrives in helping others be their best selves, anticipating the needs of the team so as to support and propel the work forward. šŸ“Exceptional ability to partner with others; strong collaborative and diplomatic skills. šŸ“Strong interpersonal skills displaying personal code of ethics, integrity, and trust. Discretion in handling confidential materials and issues. šŸ“Thrives in a dynamic, fast paced and global environment. šŸ“Ability to travel 20% of time domestically and internationally to work alongside the executives and team.

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