The Role:

📍The Office & IT Ops Administrator plays a key role in ChainSafe’s physical and digital workplace experience. This position will be responsible for managing all office related operations in Toronto as well as org-wide IT administrative duties. Specifically, the areas of focus will include in-office maintenance, digital infrastructure management as well as cross-departmental administrative support.

Challenges for You to Work On:

📍Office maintenance & management: Help maintain workplace safety standards, stocking of supplies (kitchen/office), professional workspace presentation, general administrative tasks (doc filing, mail & any shipping requests) 📍Be the main point of contact for all internal/external office visitors, handle communication & key distribution/collection, lead facilities management such as repairing, assembling and organizing items 📍Work with third-party vendors where required (cleaners/service providers/facility manager) 📍IT services administration: Platform setups & roll-outs, user on/off-boarding, monitor & perform regular audits of user-account roles & permissions 📍Audit current IT systems to ensure all security measures are taken and act as the SuperAdmin of our Password Management tool 📍Act as an IT Help Desk for software related admin questions & manage ticket queues 📍Work with the Data Analytics Lead to ensure systems meet compliance 📍Employee equipment management: ordering, shipping, inventory, agreements 📍Partner with the Engagement Specialist on internal team-bonding initiatives 📍Assist the Marketing Team with event planning & keeping stock of marketing materials 📍Lead and devise plans for office improvement initiatives. We’re hoping for plenty of creative ideas & initiatives to keep Toronto’s office vibrant and professional work environment

Qualifications & Expectations:

📍Based in Toronto, full-time, Monday to Friday in-office with flexible hours 📍2+ years of experience in office & operational administrative work 📍Experience developing internal polices for IT management 📍Excellent project management skills. You are resourceful, autonomous and have a roll-up-your-sleeve mentality 📍Superb interpersonal skills. You can be a confident communicator and be able to demonstrate a genuine passion for helping people 📍We strongly encourage you to apply even if you don’t fit all the requirements. You don’t have to match all the listed requirements exactly to be considered for this role.