Job Responsibilities:

📍Oversee workspace operations to ensure excellence, efficiency and alignment with business needs; 📍Ensures that the facility is secured, well-maintained, and clean, according to company standards; 📍Plan, coordinate, and manage all installations and refurbishments; 📍Implement and monitor security and emergency procedures as required (in partnership with Security team); 📍Ensure compliance with health, safety, and environmental regulations; 📍Lead, develop and support the Facilities team in their daily responsibilities; 📍Supervise all facilities-related staff, including cleaning personnel, technicians, security, and external contractors; 📍Manage activities related to office space allocation, parking management, waste disposal, and building security coordination; 📍Take full responsibility for all Facility and Admin tickets until resolution; 📍Coordinate arrangements for office visitors, including external business partners and business trip visitors; 📍Oversee office space management, such as meeting room allocation and office space rearrangement as necessary; 📍Manage business travel arrangements for team members in Bulgaria; 📍Handle all correspondence and shipments, both inbound and outbound; 📍Lead office rightsizing, renting and relocation projects and support workplace initiatives; 📍Assist with the organization of corporate events, activities, and ad-hoc projects; 📍Manage insurance and service contracts. Works closely with vendors; 📍Maintain all related purchase orders, financial, and non-financial records; 📍Keep strong focus of the function on facility management best practices, with an emphasis on service excellence, continuous improvement, and efficiency; 📍Conduct analysis, forecasting, and planning for facilities-related needs.

Job Requirements:

📍Bachelor’s degree or higher, or equivalent substantial experience; 📍Minimum of 3 years of professional experience in Facility Management within an international or multinational company; 📍Demonstrated experience managing office spaces of more than 200 seats operating 24/7; 📍Extensive knowledge of facility management best practices, with an emphasis on service excellence, continuous improvement, and efficiency; 📍Proven experience in vendor management and engaging with internal stakeholders. Excellent written and verbal communication skills across all levels

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